Task guide
Cheque books
Recording each cheque book the bank issues, who holds it, spoiled and cancelled numbers, and the register of every cheque with those still unpresented or gone stale.
Recording a book
On a bank account's page choose Record a cheque book, or open the Cheques tab and use its button. Give the first and last numbers as printed, with the same number of digits, the day it came, and who holds it. A book holds at most a thousand cheques, and two books on one account never share a number.
Each book reads with its range, the day it came, who holds it, how many numbers are left and the next number a payment takes. From a book's menu:
- Change who holds it when the book passes to somebody else;
- Withdraw the book when it is lost or returned to the bank, so payments stop taking numbers from it, and Put back in use if it is found;
- Spoil or cancel a number for a cheque spoiled in the writing or cancelled unused, with the reason. That number is never used again.
Paying by cheque
When a payment voucher is paid by cheque, the cheque number may be left empty: the payment takes the next number from the account's book in use. A number given by hand must be one of the account's books and not used before.
The cheque register
The Cheques tab lists every number used from the account's books, newest first: the number, whether it was issued, spoiled or cancelled, the day it was issued, the payee, the amount, the payment it paid and its journal. An issued cheque reads as Unpresented until a line of the bank's statement is matched to it, and as Stale once it is older than the firm's months (six until the firm sets its own under Settings, General, Ledger). Search by number or payee, and narrow by status, unpresented, stale and day.
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